This is only an example of a timeline from planning to completion. The PyCon Chair has the power to adjust this to whatever the year requires.
| -6 months | PyCon Theme and Date Planning | | -6 months | Look for Venue | | -5 months | Select Venue | | -5 months | Contact Venue and Sign Contract | | -5 months | Budget Planning |
| -5 months | Announce Venue, Date and Theme for PyCon | | -5 months | Contact Sponsors | | -5 months | Call for Volunteers | | -5 months | Contact Potential Speakers | | -4 months | Call for Speakers | | -4 months | Start Marketing | | -3 months | Hotel Routing | | -3 months | Catering Selection | | -3 months | CHED Endorsement request | | -3 months | Offline meeting |
| -2 months | Finalize T-shirt design | | -2 months | Announce Sponsorship deadline | | -2 months | Announce Volunteers deadline | | -1 month | Confirmation with Venue | | -1 month | Confirmation Emergency details | | -1 month | Confirmation of Speakers | | -1 month | Confirmation of Volunteers | | -1 month | Confirmation with Catering | | -1 month | Confirmation with Sponsors giveaways | | -1 month | Closing of Volunteers sign-up | | -1 month | Announcement of final speaker list | | -1 month | CHED Endorsement update |
| -1 month | Announce online ticket deadline | | -1 month | Offline meeting | | -3 weeks | Follow-up on sponsor giveaways | | -2 weeks | Follow-up on sponsor giveaways | | -1 week | Closing of online ticket sale | | -1 week | Confirm catering |
| -2 day | War Room decoration | | -2 day | Inventory of equipments | | -2 day | Acquire missing equipments | | -1 day | Goodie bag | | -1 day | Venue cleanup | | | D-day |
| +1 day | Send survey | | +2 days | Blog report | | +3 days | PSF Report | | ASAP | PyCon video release | | +3 weeks | Retrospective | | ??? | Profit |